Access Limits & Cooldowns

Protect your staff from spam by restricting who can apply and how often.

Navigate to Edit Application > Access & Limits to configure your server’s defense mechanisms.

1. Role Restrictions

Strictly define which Discord roles are permitted to view and start the application.

• Required Roles: The user MUST have one of these roles to see the application button. Useful for restricting forms to “Level 10+” or “VIP” members.
• Blocked Roles: The user is prevented from applying if they have ANY of these roles. This is perfect for blocking “Muted”, “Blacklisted”, or “Suspended” roles from spamming the system.

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2. Quantity Limits

Cap the volume of applications to ensure your staff isn’t overwhelmed.

• Per User Limit: Restrict users from having more than X pending applications at once. Usually, this is set to 1 to prevent a single user from submitting multiple identical forms.
• Global Limit: Cap the total number of unreviewed applications server-wide. If this limit is reached, nobody else can apply until staff reviews the existing backlog.

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3. Submission Cooldowns (Premium)

Even if a user’s previous application was reviewed and denied, you might not want them instantly applying again.

Enable the Submission Cooldown to force users to wait a specific amount of time (e.g., 7 days or 30 days) after submitting before they are allowed to apply for this specific form again.

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4. Time Constraints

You can apply a countdown timer to the entire application process. This is excellent for exams, trivia, or ensuring users don’t hold an application “open” for days at a time.

1. Application Time Limit: Set the maximum allowed time (in minutes or hours) to complete the entire form.
   • Note: You can also set specific time limits on individual questions via the Questions tab.
2. Auto-Submit on Timeout: (Premium) If the timer runs out, you can automatically submit whatever answers the user did finish instead of immediately discarding the application.
3. Auto-Submit Min %: If Auto-Submit is enabled, you can require the user to have completed at least X% of the form for it to save. If they complete less than the minimum percentage when the timer expires, the application is discarded.